BY5 is cleaning scheduling software built for small businesses — quote the walkthrough, book the recurring clean, dispatch the crew, and get paid, all in one place instead of a spreadsheet pile.
No credit card required · Free plan available
See your numbers
Drag to match your business — it runs in your browser, we never see your numbers.
Illustrative estimate with adjustable assumptions — not a guarantee.
Generic field-service tools make you bend your cleaning business to a blank invoice. BY5 is built the other way around.
Quotes build from bedrooms, bathrooms, and square footage with real cleaning add-ons — not an empty line-item box you fill in by hand every time.
Cadences, frequency discounts, and autopay rebill every recurring clean automatically — most tools stop at a one-off invoice.
Before/after photos are tied to the job, so "did they show?" and quality disputes are settled by the record, not an argument.
Everything you need to run the work — quote to cash — in one place.
Residential, commercial, and carpet services priced by bedrooms, bathrooms, and square footage — a branded quote in minutes.
Weekly, biweekly, and monthly cadences with automatic frequency discounts and autopay — recurring revenue runs itself.
Inside fridge, oven, cabinets, interior windows, and baseboards priced and ready to drop onto any quote.
Assign the right cleaner with live load scoring, then capture before/after photos from the field on every visit.
Turn a finished clean into an invoice and collect by card, ACH, or tip — no more chasing checks.
Clients see upcoming cleans, pay invoices, add a tip, and request service themselves.
Quote
Build a branded quote from your pricebook in minutes.
Dispatch
Assign the right crew with live load scoring.
Photo-verify
Crews capture before/after photos from the field.
Invoice
Turn finished work into an invoice in one click.
Get paid
Collect by card, ACH, or tip — automatically.
A cleaning company doesn’t run on one-off invoices — it runs on Tuesdays. The biweekly clean on Maple Street, the weekly office contract downtown, the monthly deep-clean that always books the first Friday. Most software treats each of those as a fresh job you re-enter by hand, so the schedule lives in one app, the prices live in a spreadsheet, and the billing lives in your head.
BY5 treats recurring cleans as what they are: revenue on a cadence. You quote once — bedrooms, bathrooms, square footage, add-ons — and the schedule, the crew assignment, the invoice, and the card charge all follow from that quote. When a client moves from monthly to biweekly, you change the cadence and the frequency discount, the calendar, and the billing update together. Nothing to reconcile on Sunday night.
Here’s the day on BY5. A lead comes in from your booking site or a phone call. You build the quote from your cleaning pricebook — pick the rooms, tap the add-ons, and the price is done before you’re back in the truck. The client approves and e-signs from their phone, and the job lands on the calendar on its cadence.
On cleaning day the crew opens the crew app on their phones, clocks in at the door, and works the checklist. Before-and-after photos attach to the job, so when a client asks "did they do the baseboards?" the answer is a photo, not an argument. When the job closes, the invoice is one click — or autopay charges the card on file and you never think about it at all. What used to be an evening of admin becomes a push notification that says you got paid.
BY5 fits the solo house cleaner who quotes from the kitchen table, the maid service running four crews out of two vans, and the commercial company juggling nightly janitorial contracts. If your current system is a text thread, a Google Calendar, and an invoice app that don’t talk to each other, this is the single place all of it goes — and your clients get a portal and booking page that make you look bigger than you are.
Start free — no credit card required. Paid plans from $39/mo, and every plan includes unlimited crew members.
Most owner-operators start on Solo — quoting, autopay, and the mobile job app. Cleaning teams usually run on Starter, which adds the online booking site, SMS, dispatch, and inventory.
Free
Free
Scheduling, invoicing & portal
Solo
$39/mo
For owner-operators flying solo
Starter
$99/mo
Everything to leave your old tool
Pro
$199/mo
AI co-pilot for growing teams
Premium
$299/mo
Full AI manager + quality control
Scale
Custom
Multi-location & white-label
Yes. Weekly, biweekly, and monthly cadences are built in, with automatic frequency discounts and card-on-file autopay — set the cadence once and every visit schedules and bills itself. Changing a client’s frequency updates the calendar and the billing together.
Yes. Crews open the crew app on any phone — no app-store download required — to see their day, clock in and out, and capture before/after photos on every visit. The mobile job app comes with Solo and up.
On Starter and up you get a branded online booking site where new clients can request and book service. Every plan — including Free — includes a client portal where existing clients see upcoming cleans, pay invoices, add a tip, and request service.
Quotes build from bedrooms, bathrooms, and square footage using your own rates, with add-ons like inside fridge, oven, interior windows, and baseboards ready to drop on. The client gets a branded quote they can approve and e-sign online. The quote engine comes with Solo and up.
Yes. Card-on-file autopay (Solo and up) bills recurring cleans automatically, and clients can also pay invoices by card or ACH — and add a tip — from the portal.
BY5 includes a QuickBooks Online integration. Once you connect it from settings, it syncs your customers, invoices, and payments so you are not double-entering the books.
No. Every plan includes unlimited crew members — you’re never charged more for growing the team. Plans differ by admin seats and features, not by headcount in the field.
Yes. The Free plan includes scheduling, simple invoicing, and the client portal — no credit card required. Paid plans start at $39/mo when you’re ready for quoting, autopay, and the mobile job app.
Start free — no credit card required.
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