BY5 is landscaping business software with scheduling built for small crews — bid the property, book the whole season, track every mower and yard of mulch, and get paid without chasing checks.
No credit card required · Free plan available
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Illustrative estimate with adjustable assumptions — not a guarantee.
Lawn and landscape work is priced by the property and the season — not by a flat hourly guess. BY5 quotes it the way you actually bid it.
Lawn size, beds, terrain, and overgrowth drive the price — so your bids hold up and your margins survive the hard yards.
Seasonal cadences with frequency discounts turn a single estimate into a season of recurring visits — not a tool that forgets you after one mow.
Mulch, sod, fertilizer, and seed auto-estimate by area, and equipment carries your markup — so profit is built into the quote, not discovered after.
Everything you need to run the work — quote to cash — in one place.
Maintenance, installs, treatments, and cleanups priced by lawn size, beds, terrain, and overgrowth.
Weekly, biweekly, monthly, and seasonal cadences with frequency discounts — a whole season of visits quoted at once.
Mowers, aerators, dump trailers, and skid-steers tracked per job with your own markup baked in.
Mulch, sod, fertilizer, and seed auto-estimated by area so your margins reflect real consumption.
Assign crews with live load scoring and capture before/after photos from every property.
Convert finished work into invoices and collect by card, ACH, or tip.
Quote
Build a branded quote from your pricebook in minutes.
Dispatch
Assign the right crew with live load scoring.
Photo-verify
Crews capture before/after photos from the field.
Invoice
Turn finished work into an invoice in one click.
Get paid
Collect by card, ACH, or tip — automatically.
Lawn and landscape work has a shape most software ignores: the money is seasonal, the price lives in the property, and the costs hide in materials. A bid that doesn’t account for the slope, the overgrowth, or the three yards of mulch is a bid that loses money in June — and a tool that only tracks one-off jobs makes you rebuild the same route every single week.
BY5 prices the property, not a hunch: lawn size, beds, terrain, and overgrowth drive the estimate, and mulch, sod, fertilizer, and seed auto-estimate by area so consumption is in the number before you send it. Then the season books as a cadence — weekly, biweekly, monthly, or seasonal — with frequency discounts applied automatically, so one signed estimate becomes twenty-six scheduled visits instead of twenty-six phone calls.
The workflow runs end to end. A homeowner or property manager requests service, you bid it from the property details, and they approve and e-sign from their phone. The visits drop onto the calendar for the season. Each morning your crews open the crew app, see their route, clock in at the first property, and attach photos as they finish — so "you skipped my backyard" is settled by the record.
Equipment rides along too: mowers, aerators, and trailers are tracked per job with your markup baked in, and fleet maintenance — meters, service schedules, work orders — keeps the machines that earn the money from dying mid-season. When the visit closes, the invoice goes out or the card on file gets charged. You run the crews; the paperwork runs itself.
BY5 works for the solo operator running a forty-lawn mowing route, the maintenance company with three crews and a fertilization program, and the design-build outfit quoting installs next to weekly service. If your season currently lives on a whiteboard and your invoicing happens in the truck at 8pm, this is the system that takes both off your plate.
Start free — no credit card required. Paid plans from $39/mo, and every plan includes unlimited crew members.
A solo mowing route runs fine on Solo — quoting, autopay, and the crew app. Multi-crew landscape companies usually pick Starter for dispatch, the booking site, inventory, and equipment maintenance.
Free
Free
Scheduling, invoicing & portal
Solo
$39/mo
For owner-operators flying solo
Starter
$99/mo
Everything to leave your old tool
Pro
$199/mo
AI co-pilot for growing teams
Premium
$299/mo
Full AI manager + quality control
Scale
Custom
Multi-location & white-label
Yes. Weekly, biweekly, monthly, and seasonal cadences with automatic frequency discounts turn one signed estimate into a full season of scheduled visits — and autopay can bill each one without you touching it.
Estimates are priced from the property: lawn size, beds, terrain, and overgrowth drive the number across maintenance, installs, treatments, and cleanups. Clients approve and e-sign the quote online. The quote engine comes with Solo and up.
Yes. Mulch, sod, fertilizer, and seed are auto-estimated by area on every job, so material consumption is built into the quote and your margin reflects what the job actually uses.
Yes. Equipment and fleet maintenance (Starter and up) tracks meters, preventive-maintenance schedules, and work orders on your machines, and equipment rentals can be added to jobs with your own markup.
Yes. Crews use the crew app on any phone to see their route, clock in and out, and capture before/after photos at every property. The mobile job app comes with Solo and up.
Weather alerts (Starter and up) flag the days that threaten your route so you can re-plan and message crews before trucks roll, instead of finding out at the first stop.
Yes. Card-on-file autopay (Solo and up) bills recurring visits automatically, and one-off work converts to an invoice your client pays by card or ACH from the portal.
No. Every plan includes unlimited crew members. Plans differ by admin seats and features — you never pay more just because you hired another guy for the trailer.
Start free — no credit card required.
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