BY5 is construction management software for small builders and remodelers — estimate from a real takeoff, bill by draw schedule, and run RFIs, subs, and change orders in the same app that collects the money.
No credit card required · Free plan available
Most contractors stitch an estimator, a PM tool, and accounting together. BY5 runs the whole job — bid to warranty — in one place.
Deposit → progress draws → final with AIA-style pay applications against a real SOV — not a single lump-sum invoice that strangles cash flow.
Amend the contract, capture the cost delta, and keep budget-vs-actual honest as scope shifts — instead of eating the change.
RFIs, submittals, punch lists, selections, inspections, and warranty live with the estimate and the money — no three-tool stack to reconcile.
Everything you need to run the work — quote to cash — in one place.
Build a proposal from materials, crew-day labor, and equipment — new builds, remodels, additions, and commercial.
Bill deposit → progress draws → final against a schedule of values with AIA-style pay applications.
Amend the contract, capture the cost delta, and keep the budget honest as scope shifts.
RFIs, submittals, punch lists, selections and allowances, inspections, safety, and warranty — all in one place.
Track bids, manage subcontracts, and watch budget vs. actual on every job.
Document progress with photos and collect every draw by card or ACH.
Quote
Build a branded quote from your pricebook in minutes.
Dispatch
Assign the right crew with live load scoring.
Photo-verify
Crews capture before/after photos from the field.
Invoice
Turn finished work into an invoice in one click.
Get paid
Collect by card, ACH, or tip — automatically.
Most project-management tools for builders stop where the money starts. They’ll track a punch list, but the draw schedule lives in a spreadsheet, the pay applications live in a PDF template, and the change orders live in a text thread — which is exactly where margin goes to die. On a six-figure remodel, "we’ll square up at the end" is not a billing strategy.
BY5 keeps the contract and the cash in the same system as the work. You bill against a real schedule of values — deposit, progress draws, final — with AIA-style pay applications generated from it. When scope shifts, the change order amends the contract, captures the cost delta, and keeps budget-versus-actual honest, so the number you see mid-project is the number that’s true.
The project arc runs in one place. The estimate builds from a takeoff — materials, crew-day labor, equipment — and goes out as a proposal the client signs electronically. Once it’s live, RFIs, submittals, selections and allowances, inspections, and the punch list all attach to the job, next to the photos your crew captures from their phones.
Subs and vendors are tracked with their bids and subcontracts, and budget-versus-actual updates as costs land. Each milestone triggers a draw; each draw is collected by card or ACH without a stamped envelope in sight. When the last inspection clears, the warranty record lives where the job lived — so the callback in February doesn’t start with an archaeology dig.
BY5 fits the remodeler running three jobs at once, the custom builder who needs draws and selections handled cleanly, and the specialty contractor tired of duct-taping an estimator to a PM tool to an accounting app. It is deliberately not an enterprise ERP — no six-month implementation, no per-seat gouging — just the whole job, bid to warranty, in one login.
Start free — no credit card required. Paid plans from $39/mo, and every plan includes unlimited crew members.
Most builders land on Starter or Pro — Starter covers dispatch, inventory, and the client-facing surfaces; Pro adds automation and custom branding for the client experience.
Free
Free
Scheduling, invoicing & portal
Solo
$39/mo
For owner-operators flying solo
Starter
$99/mo
Everything to leave your old tool
Pro
$199/mo
AI co-pilot for growing teams
Premium
$299/mo
Full AI manager + quality control
Scale
Custom
Multi-location & white-label
Yes. Set up a schedule of values and bill deposit → progress draws → final against it, with AIA-style pay applications. Each draw is collected by card or ACH, and every payment is tracked against the contract.
A change order amends the contract, captures the cost delta, and updates budget-versus-actual — so scope changes get priced and signed instead of absorbed, and the project’s real margin stays visible.
Yes. RFIs, submittals, selections and allowances, inspections, punch lists, safety, and warranty all live on the job alongside the estimate, the photos, and the money.
Yes. Bids and subcontracts are tracked per job, and budget-versus-actual updates as costs come in — so you know where the job stands before the final draw, not after.
Estimates build from a takeoff — materials, crew-day labor, and equipment — for new builds, remodels, additions, and commercial work. The proposal goes out branded and the client approves and e-signs online.
Yes. Crews open the crew app on any phone to see their day, clock in and out, and document progress with photos that attach straight to the job. The mobile job app comes with Solo and up.
No — and that’s the point. BY5 is built for small builders, remodelers, and specialty contractors who need draws, change orders, and project management without an enterprise ERP’s price tag or rollout.
Yes. The Free plan covers scheduling, simple invoicing, and the client portal — no credit card required. Paid plans start at $39/mo when you need estimating, e-signature, and the mobile job app.
Start free — no credit card required.
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